This Finance Administrator will report directly to the Budget & Finance Administrator Senior and is responsible for overseeing the Division Finance Managers. The position directs financial activity for the Agency through subordinate Division Finance Managers, Bureau Finance Managers, Financial Analysts, and Purchasing Staff. This position will act as the Budget & Finance Administrator during absences and will have the responsibility for assisting with the planning, directing, and execution of the finances for the Agency. This position will support the CFO and Budget & Finance Administrator in all Budget and Financially related special projects, responding to any requests from the Joint Legislative Budget Committee (JLBC) or the Office of Strategic Planning and Budget (OSPB), and requests for information from the Media or other sources outside of the Agency.
The position provides management and oversight on financial matters for the agency including the development of Program, Bureau, and Division budgets; forecasting revenues and expenditures; compiling monthly budget reports; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; conducting monthly budget meetings with Assistant Directors and/or Bureau Chiefs; ensuring fiscal accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading/supervising subordinate staff.
This position will work with both its direct and indirect reports to; educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement. This will ensure financial staff from all divisions are working closely to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the agency. Coordinating and integrating the activities of multiple professionals and subordinate staff whose programs and/or organizational units interlock extensively to meet established organizational objectives and program goals. This position will also coordinate the development and submission of the Agency's annual budget to the JLBC and OSPB, supplemental budget requests, decision packages, evaluation of potential legislative changes, and special projects as assigned by the CFO and Budget & Finance Administrator.
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This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
- Directly or indirectly supervise Division Finance Mangers, Senior Financial Analysts, and Purchasing Staff. Provide guidance, mentorship and training to subordinate staff.
- Develop strategic financial plans and recommendations for the Agency on all financial matters for executive-level management.
- Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis, recommend cost allocation methodologies, and identify cost-savings and revenue maximization opportunities.
- Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations and contractual activities.
- Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations. Identify potential internal control weakness, and recommend/implement potential solutions.
- Consult with executive-level management to develop and monitor division expenditures plans, identify potential shortfalls, and recommend potential solutions.
- Oversee the agency's budget process including development and submission to JLBC and OSPB, in-depth analysis of financial issues, development of decision packages, completion of Buddies, AZIPS, and CLIFF, continuous evaluation of legislative proposals, and assist in ongoing financial or legislative requests.
- Expert knowledge of financial accounting methods.
- Advanced knowledge of principles, concepts, practices, methods, and techniques of government accounting and financial management.
- Advanced knowledge of budget procedures and grant management.
- Expert working knowledge of policies, procedures, programs and business goals.
- Expert working knowledge of business process design/redesign.
- State government processes
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
- Strong customer service skills.
- Demonstrated strong leadership and management skills.
- Multiple leadership and supervision techniques including interpersonal skills, building and maintaining professional working relationships and emotional intelligence.
- Excellent grant management, budgetary, financial management, accounting and auditing skills.
- Demonstrated ability to balance, prioritize and organize multiple tasks.
- Demonstrated ability to work collaboratively in teams and across organizations.
Ability to:
- Demonstrated ability to synthesize feedback and adjust plans accordingly.
- Demonstrated ability to build strong relationships inside and outside the organization.
- Analytically and logically resolve issues and interpret findings, and arrive at sound, accurate judgments and decisions
- Produce high-quality deliverables, under short time constraints, for a sustained period of time
- Synthesize large volumes of information
- Analyze financial data
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Bachelor's Degree in Accounting or Finance, or a related field from an accredited college, and a minimum of 5 years of experience in budgeting, governmental accounting experience, and extensive experience in reporting and database systems. Master's degree in business or public administration or a related field may substitute for 1-2 of the required experience, respectively.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
- Affordable medical and dental insurance plans
- Paid vacation and sick time
- 10 paid holidays per year
- Wellness program and plans
- Life insurance
- Short/long-term disability insurance
- Defined retirement plan
- Award winning Infant at Work program
- Credit union membership
- Transit subsidy
- ADHS Student Assistance Pilot Program
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
