The Bioengineering department is seeking a fund manager to manage pre- and post-award activities associated with with federal, state, private and other agencies for Principal Investigators with expenditures totaling approximately $60 million for both Materials Science and Engineering (MSE) department and Bioengineering (BE) department while ensuring compliance with University and governmental rules, regulations and policies. Under the direction of Senior Fund Manager, the candidate will be responsible for the management of all contract, grants, gifts, and department funds from proposal preparation to fund closing including award setup, subawards, preparation of monthly financial reports, and manage funds for all PIs. Serve as preparer for BruinBuy processing LVOs and purchase requisitions and travel reimbursements. Responsible for the analysis, reconciliation, and financial reporting of extramural funds. Act as liaison with The Office of Contract & Grant Administration, Extramural Fund Management, General Accounting, Graduate Division and other central academic personnel in the acquisition and administration of research funding. Assist Principal Investigators (P.I.s) and on proposal preparation and submission; monitor and analyze project expenses and project status, identify potential problems and work to resolve the issues, prepare internal financial reports and projections on monthly basis; handle close out of award; approve payroll and non-payroll expenses charged to grant. Serve as Reviewer for Travel Express, Bruinbuy, and UCPath. All of the above is performed in a very dynamic environment as MSE and BE departments maintain a faculty roster of approximately 30 members and collaborate with other departments which often creates complex and/or unique situations.
Percentage of Time:
100
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Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
18
Records
Qualifications
Required/Preferred
Knowledge of sponsored research administration sufficient to understand the proposal process, prepare appropriate forms associated with a proposal, and coordinate submission with cognizant University offices.
Required
Skill in analyzing, interpreting, and communicating Contracts and Grants/Accounting policies, procedures, and guidelines and ability to plan and implement operations accordingly.
Required
Skill in managing general accounting functions: by preparing, evaluating, monitoring, overseeing, and reviewing fund allocations and expenditures; and reconciling ledgers to advise P.I.s, Project Directors, Business Manager regarding pertinent financial, contract and grant, and administrative issues.
Required
2 or more years of demonstrated experience in fund accounting systems, sponsored research administration, payroll, purchasing, equipment management, and other financial services.
Preferred
Skill in planning, analyzing, and administrating complicated multi- million proposal budgets according to University standards, and industrial and government agencies' policies and procedures.
Required
Ability to independently compose, edit, and/or copyedit materials, forms, correspondence, procedure manuals, and reports using proper grammar, syntax, spelling and punctuation, and with speed and accuracy.
Required
Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
Required
Excellent interpersonal skills, communication skills, and usage of language to
clearly convey information verbally and in writing. Skill in writing concise, logical,
grammatically correct correspondence, analytical reports, evaluations, and other
written materials to explain complex policies and procedures.
Required
Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks.
Required
Ability to work independently, meet fixed deadlines, and follow through on tasks to completion.
Required
Skill in researching and analyzing information, problems, solutions, practices, or procedures to:
a. Define a problem or objective
b. Identify relevant concerns
c. Identify trends and relationships
d. Formulate logical and objective conclusions
e. Recognize alternative solutions and their implications.
Required
Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.
Required
Strong organizational skills to set priorities and work with frequent interruptions.
Required
Skill in using Excel to prepare spreadsheets when preparing budgets and financial reports. Skill in using Windows, Access, Word, and FileMaker Pro. General knowledge of PowerPoint.
Required
Working knowledge of UCPath and payroll policies and procedures.
Preferred
Working knowledge of University on-line systems, including but not limited to Transfer of funds (TOF), Travel Express, Bruinbuy, PPP, Financial Web Reports, Non-Pear, PAN, Rapid Smart Closeout Tools, CDW Data Warehouse, QDB, DACCS.
Preferred
Broad based and detailed working knowledge of departmental, University and funding agency policies and procedures in order to manage the multidiscipline business functions of the department.
Specifically:
UCLA Policies and Procedure Manuals
Contracts & Grant Funding Agency rules
Gift Policy Administration rules
Purchasing Policies and Procedures
Payroll and Personnel Policies & Procedures
Payroll Cost Transfer Policies and Procedures
Equipment Management Policies and Procedures
Preferred
Bachelor's degree or equivalent combination of education and experience in related field.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-31-2023
External Posting Date:
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